The type of personal information we collect and how we use it:
Most of the personal information we process is provided to us directly by you for one of the following reasons:
When you contact us by phone, email or in writing with an enquiry
Interactions via direct message on our social media pages
Whilst applying for a position within the company
By providing telephone and email details, you consent to Siren Talent Management contacting you by that method. When you send us your contact details we store this within our own e-mail system so that we are able to respond to you. We do not share this information with anyone else unless we believe such disclosure is necessary to protect and defend the rights, property or safety of our websites, users, employees or others.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you.
We process this information for the purpose of:
dealing with your inquiries and requests
providing and personalising our services
crime prevention and prosecution of offenders
maintaining information as a reference tool or general resource
complying with our legal or regulatory obligations
assessing your suitability as a candidate for one of our vacancies
We also gather information and statistics for the purposes of monitoring website usage and may provide such aggregate information to third parties. These statistics will not include information that can be used to identify you.
The legal basis for using your personal information:
We will only collect, use and share your personal information where we are satisfied that we have an appropriate legal basis to do this. This may be because:
our use of your personal information is in our legitimate interest as a commercial organisation (for example, where we undertake market research or retain information as a reference tool or general resource) – in these cases we will look after your information at all times in a way that is proportionate and respects your privacy rights and you have a right to object to processing as explained in the “Your data protection rights” section below;
you have provided your consent to us using your personal information (for example, in relation to any electronic direct marketing communications we send to you);
our use of your personal information is necessary to perform a contract or take steps to enter into a contract with you; and/or
our use of your personal information is necessary to comply with a relevant legal or regulatory obligation that we have (for example, where we are required to make filings with HMRC or other government agencies, or to comply with requests or law enforcement or other regulatory bodies).
To whom will your information be disclosed?
successors in title to our business and any potential or actual third party purchaser of our business or assets;
third party consultants, contractors or other service providers who may access your personal information when providing services (including but not limited to IT support services) to us;
government bodies and law enforcement agencies and in response to other legal and regulatory requests;
auditors or contractors or other advisers auditing, assisting with or advising on any of our business purposes, in any jurisdiction where we operate.
Your data protection rights
We would like to make sure you are fully aware of your data protection rights. Every user is entitled to the following:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
If you make a request, we have one month to respond to you. We may ask you for additional information to confirm your identity and for security purposes, before disclosing the personal information requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.
Please contact us at email@example.com if you wish to make a request. Please quote your name and address. We may not always be able to fully address your request, for example if it would impact the duty of confidentiality we owe to others, or if we are legally entitled to deal with the request in a different way.
You can complain to the ICO (Internet Commissioner’s Office) if you are dissatisfied with how we have used your data.
Information security and retention
The Internet is not a secure medium however, we have put in place various security procedures in order to securely store information. Please be aware that communications over the Internet, such as emails/webmails are not secure unless they have been encrypted. We cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control. We adopt appropriate policies, rules and technical measures to protect the personal data that we have under our control (having regard to the type and amount of that data) from unauthorised access, improper use or disclosure, unauthorised modification, unlawful destruction or accidental loss. All of our employees and data processors that have access to, and are associated with, the processing of your personal information are obliged to respect the confidentiality of this information. We ensure that your information will not be disclosed to government institutions or authorities except if required by law or when requested by regulatory bodies or law enforcement organisations.
How long do we store your data?
Your information is securely stored. Siren Talent Management will not store your personal data for longer than necessary. We will retain the information you provided as long as is necessary to provide support. In some circumstances we may store your personal information for longer periods of time, for instance where we are required to do so in accordance with legal, regulatory, tax, accounting requirements or in the event of any complaints or challenges.
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.
Siren Talent Management may combine information about you that we have with information we obtain from business associates or other companies. Once you communicate with Siren Talent Management, you are no longer anonymous to us.
Further information and how to contact us
For further information from us on data protection and privacy or any requests concerning your personal information, contact us by email at firstname.lastname@example.org.